Payments

Payments: Area where payments are received for invoices

 

• Bidders are listed by Bidder #
• If a bidder happens to have 2 numbers - each for a different Bidder Type - they will ONLY be listed 1 time. The invoice will contain all of their items from all bidder numbers.
• From this page you may send first-time invoices or reminder invoices by selecting any/all
• Select Bidder for payment (pencil icon)

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View Invoice and select items to be paid (All Items or individual items)

• View and Print Invoice
• Email Invoice to Bidder (also sends a copy to Admin if selected in Company Settings)
• Email Non CC Invoice - Admin may want to email invoice to certain bidders and not allow a CC payment option to appear on their invoice (e.g. foreign countries, certain individuals). This allows for that option.
• Select Payment Method: selecting a method will trigger certain actions (credit card fees and cash discounts will display (as a % percentage of the total) if set-up under Settings/Payment Defaults
• Select "Picked up" or "Ship to Buyer" from drop-down selector. If your company has "nexus" in a state other than the one you are headquartered and are required by that other state(s) to collect sales tax when shipping items to that state, then the Tax Jar function will automatically calculate the correct sales tax for the other nexus state and apply it to the invoice. To set-up a nexus state you must check the box under Settings/Office Locations calld "Location is also a Nexus". Then, whenever a bidder asks for his items to be shipped to that state, Tax Jar will calculate the other state's tax rate based on the ship-to zip code
• List of all items for customer (includes all bidder numbers if this bidder has multiple), showing Hammer Price, Premium, Sales Tax and Sub-Total
• **Important: "RTB" checkbox: when checked, status for item is changed to "Released to Buyer" in the item record file
• Shipping charges still owed will display: check-mark the box if accepting payment for shipping charges
• Total due with Buyer's Premium, Shipping and Tax will change upon selection of items to be paid
• Partial payments may be made against individual items and will display the balance due for that item once applied
• Allow Discount will apply global default set under Settings/Invoice Payment Defaults/Payment Settings (e.g. 2%, 3%, etc.)
• Additional Discount may be used to apply an invoice-level discount; for instance, if someone underpays an invoice and you allow the underpayment, but wish to mark all of the items as "paid", you can use this method
• Credit Card fees will display IF Payment Method selected is “Credit Card” AND credit card fees are set under Settings/Invoice Payment Defaults/Payment Settings (e.g. 2%, 3%, etc.) Credit Card fees are calculated on Total sum due, including Hammer Price, Buyer’s Premium, Shipping charges and Sales Tax
• Add Payment Notes associated with this invoice

SUBMIT PAYMENT

Example of Partial Payment made and "Received Payments" column:

 
Illustration of Cash Discount applied:

View Invoice 

 Select and the Invoice will display in PDF format for viewing or printing. The invoice will display company logo, Bidder's address, Bidder's shipping address, and a complete record of the payments made and balance due:

 

 

 

 

Options for Viewing, Printing, Emailing Invoices
Select and go to any Bidder